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VIRTUAL FINANCE OFFICE · LANCASTER · UK-WIDE
Your entire finance function - without building a team
Building finance capability in-house gets expensive fast. A Virtual Finance Office gives you all the levels of capability your business needs - bookkeeping, management accounts, payroll, controls and senior oversight - in one outsourced structure, on a fixed monthly fee.
5 levels
of finance capability in one structure
Fixed fee
Agreed on the call
No contract
Cancel any time
Up & running
In under 2 weeks
THE PROBLEM
Building finance in-house gets expensive fast
A growing business needs multiple levels of finance capability. Building that in-house means multiple hires - and the costs add up quickly before you've covered even half of what you actually need.
Building in-house - illustrative UK salary benchmarks
Plus: employer NI at 15%, pension, recruitment fees, training costs, holiday cover and key-person risk.
Virtual Finance Office - what you get
One fixed monthly fee. No employer NI. No recruitment risk. No training costs. No key-person dependency.
You may not need five full-time hires. But you do need all five levels of capability. A Virtual Finance Office gives you exactly that - broader expertise, stronger continuity and more flexibility than any single hire, for a fraction of the combined cost.
WHAT'S INCLUDED
Everything your finance function needs
Depending on your package, your Virtual Finance Office can include any combination of these capabilities.
Bookkeeping & administration
· Bookkeeping & reconciliation
· Purchase ledger management
· Sales ledger & credit control
· Bank feeds & reconciliations
Management reporting
· Monthly management accounts
· KPI tracking & dashboards
· Variance analysis
· Board-ready reporting
Cashflow & forecasting
· Cashflow monitoring
· Forward planning & projections
· Working capital management
· Scenario modelling
Compliance & payroll
· Payroll & CIS processing
· VAT returns
· Annual accounts
· Corporation tax filing
Finance team support
· Oversight of internal staff
· Process improvement
· Systems & software review
· Finance function health check
Senior finance input
· Strategic planning support
· Investment & growth decisions
· Risk management
· Investor & stakeholder reporting
SERVICE LEVELS
Support shaped around what you actually need
Three levels of Virtual Finance Office support - each tailored to your business on the call.
Oversight & reassurance
For business owners who want clean books, timely compliance and a trusted point of contact for financial questions.
✓ Bookkeeping & reconciliation
✓ Management accounts
✓ VAT returns
✓ Payroll & CIS
✓ Unlimited email & phone support
Regular control & visibility
For businesses that need stronger reporting, tighter financial control and cashflow visibility as a regular part of operations.
✓ Everything in Comfort
✓ Cashflow management & monitoring
✓ Cost control & expense analysis
✓ Financial projections & custom reports
✓ Risk management
✓ Finance system review & implementation
Strategic finance partner
For ambitious businesses that want a hands-on finance partner supporting planning, decisions and scalable growth.
✓ Everything in Reliance
✓ KPI dashboard design
✓ Strategic planning & goal monitoring
✓ Monthly accountability programme
✓ Investor reporting & raising finance
✓ Exit strategy support
✓ Non-exec FD role for credibility
COMMON QUESTIONS
Virtual Finance Office - your questions answered
Everything you need to know before booking a call.
What is a Virtual Finance Office?
A Virtual Finance Office gives your business access to a complete finance function - from day-to-day bookkeeping to senior financial oversight - without needing to hire multiple people internally. It's built for businesses that need more than bookkeeping, but aren't ready to build a full in-house finance team.
How is a Virtual Finance Office different from just having an accountant?
A traditional accountant typically handles year-end accounts and tax returns. A Virtual Finance Office goes much further - covering the full finance function including bookkeeping, payroll, management accounts, cashflow, controls and strategic input, all under one engagement.
Do I need a Virtual Finance Office or a Fractional CFO?
A Virtual Finance Office covers the day-to-day finance function - processing, reporting and controls. A Fractional CFO is more strategic - forecasting, board-level thinking and growth planning. Many clients have both under one Heights engagement. On the discovery call we'll recommend what fits your situation.
Can you work alongside my existing bookkeeper or finance staff?
Yes - we can plug into your existing setup, provide oversight for internal staff, or handle the full function ourselves. The engagement is built around what you actually need, not a fixed template.
Is the cost tax deductible?
Yes - the cost of a Virtual Finance Office is fully deductible for corporation tax purposes, meaning HMRC effectively refunds a portion at your corporation tax rate. There is also no employer's National Insurance payable, unlike an employed member of staff.
How quickly can we get started?
Most clients are up and running within 2 weeks of the discovery call. Once the scope and fee are agreed on the call, we send the Letter of Engagement, handle HMRC agent authorisation and book your onboarding session. You don't chase anything.
Have a question not covered here? Book a free 20-minute call - or email us directly and we'll get back to you within 1–2 working days.
GET STARTED
Ready to outsource your finance function?
Pay less tax. Make more money. Free up more time.
Book a free 20-minute call with Björgvin. We'll map your situation and build a package around exactly what you need - with transparent costs agreed on the call.
Free · No obligation · Cancel any time
CLARITY · CONFIDENCE · CONTROL
Chartered accountants, tax advisors and strategists for UK SMEs and property investors. Based at Halton Mill, Lancaster.